PA

Category:Commercial Jobs
Location:York (Heslington)
Contract:Temporary
Salary:£10.91 per hour
Ref:2211MT193

Description:

Our client is seeking a full-time, temporary PA to start as soon as possible. The assignment is for approximately 4 months. 

To carry out a range of administrative duties to facilitate the work of the Registrar & Secretary.

Role holders will be required to undertake some or all of the duties below:

  • To act as main point of contact, managing the diary and arranging internal and external meetings, arranging and servicing meetings, filtering enquiries, drafting and preparing documentation and organising travel, accommodation and events.
  • To take minutes at a variety of meetings, ensuring accuracy and quick turn-around of minutes.
  • To produce documentation using different media e.g. reports, spreadsheets, conference presentations etc.
  • To assist in organising all aspects of key note visits, meetings events, workshops, and conferences.
  • To assist in the preparation of relevant documentation and processes particularly meeting papers and to ensure dissemination of timely information to appropriate people.
  • To analyse, manipulate and interpret information in order to compile detailed summary reports and communications.
  • To apply a good working knowledge of Registrar & Secretary’s Department and work to answer queries and resolve problems from colleagues and external customers.
  • To contribute to the development of office administrative systems, carrying out administrative processes and ensuring controls are in place to ensure accuracy and timeliness.
  • To monitor income and expenditure against the Registrar & Secretary’s budget, manage and maintain financial records.
  • To process invoices and orders, making effective use of departmental/university financial administrative process as required.
  • To provide administrative support to other senior members of the Vice-Chancellor’s Department at times, including the co-ordination of diaries, arranging and servicing meetings, filtering enquiries, drafting and preparation of documentation and organisation of travel/events.

Qualifications:

Thorough knowledge of administrative procedures and processes used in a busy office within a large complex organisation.

Extensive senior level PA experience.

Knowledge of a full range of MS office applications particularly Word, Excel, Access, PowerPoint and online media.

Ability to communicate effectively with a wide range of people, orally and in writing.

Ability to prepare agendas, meeting papers and take & transcribe minutes.

Competent in diary management, with the ability to plan and organise meetings, small scale events, work-shops and conferences.

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